Work Location: Marlborough, Massachusetts
Reference Number: 08-BRPMA-0005

This position presents an opportunity to participate in a growth oriented organization and to gain exposure and understanding of the energy industry. This role is ideally suited to a highly knowledgeable Administrative Assistant seeking a challenging opportunity. Reporting to CFO – US Operations, the Administrative Assistant will provide support to Finance and Accounting group.

Main Areas of Responsibility:

• Prepare, review, assemble and send financial packages to Lenders;
• Prepare and maintains Lenders information database;
• Prepare and transmit wires transfers;
• Prepare layouts for PowerPoint presentations and conduct final review;
• Organize meetings, conference calls and business trips;
• Prepare expense reports and participate in the budget process;
• Support various finance groups simultaneously ( ie. Controller’s group, Financial Reporting group)
• Screen and follow-up on messages/e-mails, manage Outlook calendars, review correspondence and make appropriate follow-ups;
• Prepare financial reports as needed (using pivot tables, charts, etc.);
• Maintain document management system;
• Propose procedure and administrative system improvements;
• Provide assistance to the Administrative Support team and reception.

Candidate profile – Requirements:

• Minimum 5 years of experience providing administrative support to a multidisciplinary team in a demanding environment;
• Great ease in working with Microsoft tools, with advanced knowledge of Excel, PowerPoint and Word (mail merge, etc.). Pivot table experience is a plus!
• Experience with managing various department e-mails is required;
• Excellent oral and verbal communication skills;
• Organizational ability, professionalism, resourcefulness and initiative;
• Ability to manage several priorities and to work with tight deadlines;
• Ability to deal comfortably with a fast-moving environment and flexibility in adapting to change;
• Associate degree in office administration or business administration would be an asset!